Edit an Asset

availability

Platform:	WebMobile
Plan Type:	BasicEssentialPremiumEnterprise
User Type:	RequesterFull UserAdministrator

This article describes how to edit an asset, bulk edit assets and update an asset’s status.

Edit Asset Fields

Web

1. From the sidebar, select Assets.

2. Select the asset you want to edit.

3. On the asset details page, select Edit.

4. In the asset form, edit the fields as needed.

   For details about asset form fields, see Asset Form Fields

5. When ready, select Update.

The asset is updated.

Mobile

1. From the bottom navigation bar, select Assets.

2. Select the asset you want to edit.

3. On the Details page, select Edit.

4. In the asset form, edit the fields as needed.

   For details about asset form fields, see Asset Form Fields

5. When ready, select Update.

The asset is updated.

Asset Form Fields

Assets form fields define the properties of an asset. The following table describes each of the fields in the asset form.

Field	Description
Name	The name of the asset. It can be up to 255 characters long. You cannot create an asset without a name.
Pictures	Attach or drag photos of the asset. In the mobile app, you can take photos with your device’s camera, or choose existing photos on the device. In the web app, you can choose any photos on your computer.
Files	Attach photos or files to the asset. In the mobile app, you can choose existing files or photos on your device. In the web app, you can choose any files or photos on your computer.
Location	The location associated with the asset. This is a MaintainX entity that represents a physical place. For example, a facility, or a building in a compound facility. You can create new locations from the asset form.
Criticality	How critical the asset is to your organization. You can set this to Critical, Important, or Normal.
Description	A short description of the asset. It can be up to 4096 characters long (roughly 500 to 700 words). Make sure to include all the relevant details for the asset.
Serial number	The serial identification number of the asset. Serial number is a custom field that appears in the asset form by default. For more information, see Create a New Custom Field.
Model	The model name or model number of the asset. Model is a custom field that appears in the asset form by default. For more information, see Create a New Custom Field.
Manufacturer	The name of the manufacturer of the asset. Manufacturer is a custom field that appears in the asset form by default. For more information, see Create a New Custom Field.
Year	The model year of the asset. Year is a custom field that appears in the asset form by default. For more information, see Create a New Custom Field.
Teams in charge	You can assign teams from your organization to the asset. That indicates that those teams are responsible for taking care of the asset's maintenance.
QR Code/Barcode	Barcode or QR Code used to identify the asset. You can enter the alphanumeric code manually or generate the code. In the mobile app, you can scan the code to add it to the asset. For more information, see About QR codes and Barcodes.
Asset Type	A text field to label the assets into types. This field can be used for filtering and reporting. For more information about Asset type, see About Assets.
Vendors	The name of the vendor(s) associated with the asset. You can choose any vendor(s) you created in your organization through the Vendors module.
Parts	One or more parts that assets require to be operational. You can choose from the available parts in your organization.
Parent Asset	Specify a parent asset for this asset. This asset becomes a sub-asset of the parent. For more information, see About Asset Hierarchies.

Bulk Edit Assets

availability

You can only bulk edit assets in the web app. The fields you can bulk edit depend on your plan.

You can bulk edit assets to change fields such as Location, Criticality, and Status.

1. From the sidebar, select Assets.

2. Select (Split View) or (Table View).

3. To select the assets you want to bulk edit:

   1. Hover over the icon of each asset you want to edit until a checkbox appears.
   2. Select the checkbox.

4. Select the fields you want to edit, for example Location or Criticality.

5. When prompted, select Confirm to edit the assets.

Update an Asset's Status

availability

Asset status is only available in Premium and Enterprise plans. For more information, contact your MaintainX Account Manager.

Web

1. From the sidebar, select Assets.

2. Select the asset whose status you want to edit to display its details.

3. On the asset details page, go to the Status & Reliability section and select a new status for the asset. The Update Asset Status dialog opens.

4. When prompted, update the appropriate fields. These vary depending on whether you chose an Online, Offline, or Do Not Track status.

   For information about customizing asset statuses, see Asset Settings.

5. Select Update Status.

The asset status is updated.

Mobile

1. From the bottom navigation bar, select Assets.

2. Select the asset whose status you want to edit to display its details.

3. On the asset details page, go to the Status section and select a status for the asset.

4. On the Update Status page, update the appropriate fields. These vary depending on whether you chose an Online, Offline, or Do Not Track status.

   For information about customizing asset statuses, see Asset Settings.

5. Select Update.

The asset status is updated.