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Asset Exports

availability
Platform:WebMobile
Plan Type:BasicEssentialPremiumEnterprise
User Type:RequesterFull UserAdministrator

This article explains how to export asset data to CSV (Excel) or QR Codes (PDF), and provides detailed descriptions of how MaintainX exports data.

Export Asset Data​

  1. From the sidebar, select Reporting.

  2. In the Reporting module, go to the Export Data tab.

  3. Select Assets.

  4. Select any filters you want to apply. For more information, see Available Asset Filters.

  5. In the Export Format section, select the file export format. Depending on the format you select, different options are available:

    OptionDescription
    ColumnsSelect the columns to include in the export file. For more details about each column, see List of Asset Export Columns.

  6. Do one of the following:

    • Select Schedule to export the data on a regular schedule. For details, see Scheduled Data Exports.
    • Select Export to export the data right away. MaintainX saves the exported file to the download center, and a download notification appears.

  7. If you selected Export in the previous step, from the download notification you can do any of the following:

    • Download the exported file.
    • Open the export in a browser new tab. This option is only available for PDF files.
    • Select View in Download Center to open the download center. The exported file appears in the Export Request History section.

List of Asset Export Columns​

ColumnDescription
NameThe name of the asset.
IDThe asset’s unique identification number in the MaintainX organization.
StatusThe status of the asset:

  • Online: the asset is working as expected
  • Offline: the asset is not operational, usually for planned or unplanned maintenance.
  • Do Not Track: do not track the asset's uptime/downtime.
ParentThe parent asset associated with the asset.
LocationThe location associated with the asset.
Parent LocationThe location of the parent asset associated with the asset.
TypesThe type(s) of the asset.
URLThe asset’s internal URL.

Only users logged in to MaintainX can access an asset with this URL.
DescriptionThe description of the asset.
QR/BarcodeBarcode or QR Code used to identify the asset.
Teams Assigned toThe team(s) assigned to the asset.
VendorsThe name of the vendors associated with the asset.
Vendor IDsThe unique identification number of the vendors associated with the asset.
Created byThe name of the user who created the asset.
Created onThe creation date and time of the asset.
Last updatedThe date and time the asset was last updated.
ThumbnailThe internal link to the thumbnail associated with the asset.
CriticalityThe criticality of the asset.

The criticality specifies whether the asset is Critical, Important or Normal for your organization. Criticality can be used for filtering and reporting.
Location AddressThe address of the location associated with the asset.
AttachmentsThe internal URL to the attachments associated with the asset.

Only users logged in to MaintainX can access attachments with this URL.
Serial NumberThe asset's serial number.
ModelThe asset’s model.
ManufacturerThe asset’s manufacturer.
YearThe asset’s year.

Available Asset Filters​

Use filters to control which assets to export. You can filter by most asset properties. For example to only see assets with a specific status or type.

FilterDescription
AssetIncludes or excludes specific assets from the export.
Asset TypesIncludes or excludes assets based on their type.

A type acts as a label for an asset. An asset can have more than one type. Types help you organize assets in your organization. You can create and customize them.
CriticalityIncludes or excludes assets based on their criticality.

Criticality is a measure of how important an asset is to your company.
DescriptionIncludes or excludes assets based on whether they have a description or a specific term attached.
Downtime ReasonIncludes or excludes assets based on their current downtime reason.
Downtime TypeIncludes or excludes asset statuses based on their unplanned or planned downtime type.
LocationIncludes or excludes assets based on their location.

An asset can be associated with a location. In MaintainX, a location represents a physical place where your company operates. For example, a location could be a site, or one building in a compound.
ManufacturerIncludes or excludes assets based on their manufacturer.
ModelIncludes or excludes assets based on their model.
PartIncludes or excludes assets based on their parts.

An asset can be linked to multiple parts. Parts are consumable pieces used by assets, or items used for maintenance on an asset. For example, in a car wash, an industrial light can be an asset. A part linked to this asset is a fluorescent bulb.
ProcedureIncludes or excludes assets based on whether they are attached to specific procedures.
Serial NumberIncludes or excludes assets based on their serial number.
StatusIncludes or excludes assets based on their current status.

An asset’s status represents the state of the asset. An asset in MaintainX can have the following statuses:
  • Online: the asset is working as expected
  • Offline: the asset is not operational, usually for planned or unplanned maintenance.
  • Do Not Track: do not track the asset's uptime/downtime.
Teams in ChargeIncludes or excludes assets based on the teams assigned to them.

An asset can be assigned to multiple teams. These teams are responsible for the maintenance work for that asset.
VendorIncludes or excludes assets based on the vendors assigned with them.

A vendor represents a company or person that provides assets, parts, or services to your organization. An asset can be associated with multiple vendors.
Work Order RecurrenceIncludes or excludes assets based on whether they are attached to repeating work orders.
YearIncludes or excludes assets based on their model year.