Non-Repeating vs. Repeating Report
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The Non-Repeating vs. Repeating report shows how many of the work orders created in the date range are on a repeating schedule, and how many are one-time tasks.
Repeating work orders are associated with preventive maintenance, and related increases in efficiency. A Repeating Ratio of about 80% is a good goal to aim for.
The target Repeating Ratio varies by industry. It’s normal to see more non-repeating work orders and a lower Repeating Ratio in industries with higher rates of reactive maintenance. For example, facilities management or hospitality.
Where to Find This Report​
The Non-Repeating vs. Repeating report is available on the Work Orders and Reporting Details screens.
Report Source​
The Non-Repeating vs. Repeating report includes all work orders created within the date range, after any active filters are applied.
Data and Charts​
The Non-Repeating vs. Repeating report includes the following data and charts.
Statistics​
| Stat | Description | Action | |
|---|---|---|---|
| 1 | Non-Repeating | Total Non-Repeating work orders created within the date range. | Select the Non-Repeating total to open a list of all non-repeating work orders included in the report. Select any work order to view its details. |
| 2 | Repeating | Total Repeating work orders created within the date range. A repeating work order is any work order that has a repeating schedule. Every repetition of the work order counts toward the total (see note below). | Select the Repeating total to open a list of repeating work orders included in the report. Select any work order to view its details. |
| 3 | %Â Repeating Ratio | Total Repeating / Total (Repeating + Non Repeating) | None |
The Repeating total includes every repetition of every repeating work order that occurs within the date range.
For example, if your date range is the last year, a work order that repeats weekly adds 52 work orders to the total. One for each repetition.
Charts​
The stacked bar chart 4 shows the number of repeating and non-repeating work orders in each reporting period (day, week, month, etc.) in the date range.
The top part of each bar shows non-repeating work orders. The bottom part shows repeating work orders.
Hover over the top or bottom part of any bar to see the number of non-repeating or repeating work orders created in that specific period. Select the top or bottom part of any bar to display a list of non-repeating or repeating work orders for that specific period. Select any work order in the list to view its details.
How to Read This Report​
Use the Non-Repeating vs. Repeating report to assess how much of your team's work is scheduled in advance versus handled on a one-off basis. The key metric to watch is the ratio of Repeating to Non-Repeating work orders.
- A high ratio of Repeating and Non-Repeating work orders generally indicates a more proactive maintenance operation.
- When the ratio is low, it may signal that your team is handling more unplanned, reactive work than expected.
From the sidebar, select Reporting > Reporting Details, to see report results for Repeating and Non-Repeating work orders grouped by Asset, Location, and more.
Organizations on an Enterprise plan have access to Asset Health reports, which provide a much more detailed view of asset status, and help identify problematic assets more accurately.
For more information about Asset Health reports, see About Asset Health Reports.